D'IBERVILLE
JROTC ALUMNI ASSOCIATION
CONSTITUTION
TABLE OF CONTENTS
(click to jump to section)
ARTICLES:
BY-LAWS:
IV. REMOVAL AND REPLACEMENT PROCEDURES
Article I.
NAME
This association, made of former members of d'Iberville High's JROTC Warrior Battalion, shall be referred to as the d'IBerville JROTC Alumni Association. In this document, the name will be shortened to "the association". Robert's Rules for Order will be the chief parliamentary procedure.
Article II.
PURPOSE
This association is established for the following goals:
1. To form a network of former cadets.
2. Offer a way for former cadets to maintain contact with the Warrior Battalion.
3. Offer former cadets opportunities to be involved in the d'Iberville and DHS Community.
Article III.
MEMBERSHIP
One must meet the following criteria for membership:
1. Must have been a cadet with the JROTC program at d'Iberville High School for at least one year.
2. Must no longer be in high school.
3. Must pay the annual five dollar membership fee to be a member in good standing.
*Failure to pay the annual fee by 30MAR will result in loss of membership.
Article IV.
POWERS
The association will have the following powers:
1. The ability to establish and elect an executive staff and Board of Directors, that will serve as a governing body.
2. To raise funds and manage said funds as needed.
3. Establish rules and regulations that will govern the organization itself, and the right to enforce those rules on it's members.
Article V.
MEETINGS
Annually, there will be a general meeting that all members are invited to. This general meeting will discuss the previous year, and the goals of the coming year. This meeting will also allow member to vote on amendments, and hold necessary elections.
Once every quarter, the association officers will meet to discuss progress made towards the association's goals. Officers hold the right to make decisions on the behalf of the membership, with oversight and approval from the Board of Directors at these meetings.
The association may host reunions and similar functions as decided and approved by the Board.
Article VI.
FISCAL YEAR
The association will organize the year in four quarters, with the fiscal year beginning on 1OCT.
1st. Quarter: OCT, NOV, DEC
2nd Quarter: JAN, FEB, MAR
3rd Quarter: APR, MAY, JUN
4th Quarter: JUL, AUG, SEP
All meetings and events will be organized by quarter. A newsletter will also be released once a quarter.
Article VII.
AMENDMENTS
For an amendment to be added to this constitution, the following must be done:
1. The amendment must be presented to the president in writing, before the annual general meeting.
2. The amendment must be then presented to the membership at large, who must vote on it. The amendment must have 51% approval.
BY-LAWS
Article I.
OFFICERS
President
1.This position will always be held by the current cadet Executive Officer of the Warrior Battalion.
2. Strive to meet the goals set by this document and the association's membership.
3. They will serve as the master of ceremonies for all events, or select the master of ceremonies if they cannot attend.
4. Must coordinate with the association and the Warrior Battalion in joint events.
5. Create the agenda for every officer meeting.
6. Call for special or emergency meetings of the executive staff or Board as needed.
Attend all officer meetings, and serve as the Board's speaker.
Vice President
1. Fulfill the role of the President in their absence or removal from office.
2. Ensure that all executive operation are being conducted.
3. Have the ability to form and disband committees.
4. Serve as the ex-officio on all committees.
5.Advise the president on all matters.
6. Attend all officer meetings.
Treasurer
1. Responsible for the collection of funds, dues, and fees.
2. Must manage the association's funds.
3. Create the annual budget and present it to the board.
4 Must keep a record of spending on file and up to date, and must present the record to the board quarterly.
5. Attend all officer meetings.
Secretary
1. Coordinate the release of the quarterly newsletter.
2. Record and publish the minutes for each meeting held by the association.
3. Maintain the membership record.
4. Inform the members of upcoming events and meetings.
5. Maintain the records and files of the Association.
6. Attend all officer meetings.
Board of Directors
The board will be made up of three members. As a collective whole, the board will have the following duties:
1. Serve as the chief voting body on the behalf of the membership body.
2. Approve of all fundraising events.
3. Approve the annual budget.
4. Set dates for meetings and events.
5. Help coordinate association functions.
6. Attend all officer meetings.
Article II.
COMMITTEES
The association will have four types of committees:
1. Media
2. Fundraising
3. Events
4. Special
Each committee will select one of its members to be the chairman. If no chairman is selected, the ex-officio will serve as chair.
Article III.
ELECTIONS
All officer elections will be conducted at the annual general meeting and be overseen by the president. They will be conducted by secret ballot. The president will count the votes, and announce them at the end of the meeting. Any candidate may request for a recount on the day after the results are announced. Each type of officer will have the following term limits:
-
Regular Officers (Vice President, Secretary, etc.) - Must be elected every four years with the power to succeed themselves
-
Board of Directors - Must be elected every six years with the power to succeed themselves.
Article IV.
REMOVAL AND REPLACEMENT PROCEDURES
An officer may be removed from office for any of the following reasons:
-
Having three (3) unexcused absences from mandatory meetings.
-
Having unpaid fees by the end of the second quarter.
In all removal cases, a vote of confidence will be called. The vote of confidence will be secret ballot at a scheduled meeting with a vote of two-thirds (2/3rd) of members present needed. The subject of removal should be notified of the vote.
Once removed from office, the president will call and organize for a special election. The newly elected member will take office immediately after the vote.
In order to resign, a member must submit a written resignation to the president.
Article V.
DECISION MAKING PROCESS
Any motions made at an officer meeting, on any matter, will be voted on by the Board. The Speaker will be in charge of he official counting of votes. For a motion to pass, it must gain 51% of votes or more. Any member may bring motion towards the floor.